Office Administrator
North Vancouver, BC, Canada
Contracted
Experienced
Miles HR has a 6 week contract opportunity in North Vancouver for an Office Administrator to coordinate office activities and operations while providing clerical and administrative support to management. The ideal candidate will be adaptable to shifting priorities, driven to providing excellent client services and is pro-active with daily tasks. Some HR experience will be an asset.
Responsibilities:
Responsibilities:
- Create a friendly and professional experience for clients, acting as the first point of contact at Reception
- Manage the office phone system including answering phones, directing calls appropriately
- Maintenance of office facilities and cleanliness
- Ordering and maintaining supplies
- Ordering catering for meetings
- Meeting rooms booking, set up and take down
- Collection of mail, parcels, and deliveries, coordinate couriers
- Run errands when required
- IT support & troubleshooting with IT supplier
- Maintenance of device inventory
- Responding to general inquiries, and coordinating with new clients
- Assisting with maintenance of client database (CRM)
- Filing and record management
- General Administrative duties
- Assisting with onboarding/off boarding employees
- Coordinating new employee equipment and account set up
- Assisting with performance reviews administration
- Monthly updates of work-based training hours
- Data entry / processing & document control
- Subcontractor record management
- Support the coordination of events & functions
- Ad-hoc admin duties as required
- Ad-hoc projects related support
- Starts April 18th for 6 weeks
- Hours: Monday - Friday 8-4:30
- Transit accessible North Vancouver location
- Minimum 2 years recent experience in similar role
- Post-secondary education in business administration or a related field is an asset
- HR Administrative/Coordination experience an asset
- Excellent communication skills, verbal and written
- Strong data entry skills
- Proficient using Google Suite - must have
- Proficient using MS Word Suite, Word, Excel, Outlook, Powerpoint
- Tech savvy
- Demonstrated communication and customer service skills
- Excellent ability to prioritize workload
- Strong attention to detail
- Flexible and adaptable to change
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