Physicians Team Assistant

Why This Role Matters

• Managing logistical and administrative details behind the scenes.
• Tracking and escalating issues promptly until resolved.
• Keeping physician areas organized, supplied, and ready.
• Coordinating onboarding, events, and community-building initiatives.

Key Responsibilities

• Conduct daily rounds to check and maintain physician-only spaces, scrubs, and lounges.
• Escalate resource gaps (equipment, facility issues, cleaning needs) and follow up until completion.
• Track open issues in a shared log and provide regular updates to physician leadership.
• Act as the first point of contact for physician feedback and ensure concerns are logged.
• Coordinate onboarding for new physicians (badges, lockers, scrubs, IT access, etc.).
• Organize physician meetings, social events, and professional gatherings.
• Manage physician parking roster and monitor compliance.
• Provide general administrative support, including communication and scheduling assistance.

About You

• 2+ years in hospital administration, unit clerk, or facilities liaison roles.
• Previous exposure to clinical settings preferred.
• Recent MOA experience an asset
• Strong communicator—diplomatic, approachable, and calm under pressure.
• Proficient with Google Workspace (Sheets, Gmail, Docs) and WhatsApp.
• Highly organized, detail-oriented, and proactive problem-solver.
• Event planning or logistics experience is an asset.

• Self-motivated with strong initiative.
• Service-oriented with a collaborative mindset.
• Able to anticipate needs, take ownership, and follow through consistently.

• Criminal Record Check.
• Current vaccinations.

What We Offer

• A dynamic hospital-based role in Greater Vancouver.
• The opportunity to directly support physicians who provide life-saving care.
• A professional environment where initiative and ownership are valued.
• Meaningful work that improves physician experience and ultimately patient care.